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CMD Recruitment

PA to Head of Legal Service

Permanent and full time

Salary up to £24,933

Devizes, Wiltshire.   

This will be an agile working model dependant on the work demands.

Monday to Friday 09:00 – 17:00

I have been requested to assist with the recruitment of a Personal Assistant to the Head of Legal Service to join our client located in Devizes, Wiltshire.

Are you organised and experienced, preferably within a legal framework?

Can you provide comprehensive and efficient support to the Head of Legal and the Team?

Main Responsibilities

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  • Handle and process fee notes, bills, invoices, and expenses, ensuring up to date financial information is available.
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  • Work closely with the Head of Legal and the Team to monitor all relevant Court, limitation, and litigation deadlines.
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  • Providing secretarial and administrative support to both contentious and non-contentious solicitors, liaising with internal and external contacts. 
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  • Dealing with incoming emails and correspondence, appropriating responding to and/or forwarding on when necessary. 
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  • Copying, scanning and filing/e-filing all documents which need to be held. 
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  • Maintain an up-to-date filing system. 
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  • Maintaining the diaries of the team. 
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  • Making appointments, arranging meetings, and ensuring that all diaries are up to date. 
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  • Preparing papers for meetings and, where appropriate, attend to take minutes / notes. 
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  • Appropriately diarising / monitoring all relevant court, limitation, and litigation deadlines. 
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  • Collating data to produce up to date schedules of all cases being dealt with in house and with those responsible for all outsourced work. 
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  • Devising and maintaining a legal knowledge bank. 
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  • Handling/processing fee notes, bills, invoices, and expenses. 
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  • Liaising with Insurance & Litigation and keeping up to date records. 
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  • Accurate and timely preparation of notes/correspondence on behalf of the principal solicitors through audio typing and digital dictation. 
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  • Assisting with the drafting of legal reports and documentation. 
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  • Collating bundles and preparing documents for filing at court and/or serving on external parties. 
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  • Developing and maintaining positive relationships with internal and external personnel, agencies, and legal representatives. 
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  • Maintaining office supplies for the legal team. 
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This is a busy and reactive position with the strong emphasis on accuracy and attention to detail. Working towards tight deadlines and therefore the successful candidate must demonstrate that they are able to prioritise their workload effectively.

Please note that due to the nature of the organisation, pre-employment vetting will be carried out.

If you are interested in this opportunity and have strong professional communication skills, please do not hesitate to contact Dan Pyle at CMD Recruitment on 01380 738300 and email your CV to dan_pyle@cmdrecruitment.com 


    • Job type: Permanent
    • Location: Devizes
    • Date posted:
    • Salary: £23895 - £24933